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Communications
2.4

Create a virtual meeting

Schedule a virtual learning session and invite students from any combination of departments, classes, and sections using the Create Virtual Session form.

7 steps Open in platform guide

  1. Open Virtual Sessions

    See in platform guide

    Navigate to Virtual Sessions from the main menu to view the calendar dashboard with upcoming and past sessions.

  2. Open Create Virtual Session

    See in platform guide

    Click to create a new session. The Create Virtual Session modal opens with fields for session name, meet link, description, session type, and recurrence.

  3. Enter session name, meet link, and description

    See in platform guide

    Fill in Session Name (required), paste your Google Meet or other meeting URL in Meet Link (required), and add an optional Description with the agenda or notes for admins and students.

    Create Virtual Session form — session name, meet link, description, session type, and recurrence
    Session details, session type (Based On Students / Based On Classes), and recurrence

  4. Choose session type and recurrence

    See in platform guide

    Under Session Type, select Based On Students to pick individual students, or Based On Classes to target by class batches. Set Recurrence to One Time or your preferred repeat pattern.

  5. Set session time and date

    See in platform guide

    In Schedule Settings, pick the Session Time and Date for when the meeting will take place.

    Schedule settings and target selection for virtual session
    Schedule settings and target selection by department, class, and section

  6. Add students from any department, class, and section

    See in platform guide

    Under Target Selection, choose Department, Class, and Section from the dropdowns. Tap Add these students to include them. Repeat for other batches to invite students from any or all departments, classes, and sections.

  7. Create the session

    See in platform guide

    Review the participant list, schedule, and meet link, then click Create Session. Invited students will see the session on their calendar with the join link.